Virtual Meetings & Electronic Voting Update

In an important new development, emergency governmental orders now allow condos, stratas and associations across Canada – for the first time ever – to conduct owner meetings virtually during the pandemic period.

This new ability to conduct meetings virtually, combined with existing ability to vote electronically, means that condos, stratas and associations should be able to, if they choose, continue to hold their AGM’s and other meetings during the pandemic period without meeting in person and potentially endangering the health and safety of owners, staff and residents.

Since this is the first time virtual meetings have been permitted in Canada, it will be important for boards to ensure they adopt a system that complies with the new legislation and allows them to conduct their virtual meetings in a fair and appropriate manner.

CondoVoter has been a leading provider and advocate of electronic voting services for condos since November 2017, when Ontario was the first jurisdiction in Canada to amend its Condominium Act to permit this form of voting.  Since then, we have successfully conducted electronic voting for many condominium corporations, saving them considerable time, effort and expense.  Going forward, we will be continuing to provide this important service but now will be offering it in conjunction with our new virtual meeting platform.  The new combined platform will provide condos, stratas and associations with a one-stop, turn key solution to all of their electronic voting and virtual meeting needs.

We are excited to introduce you to CondoVoter’s new voting platform. Contact us for more information.

Contact Us

Virtual Meetings & Electronic Voting Update

In an important new development, emergency governmental orders now allow condos, stratas and associations across Canada – for the first time ever – to conduct owner meetings virtually during the pandemic period.

This new ability to conduct meetings virtually, combined with existing ability to vote electronically, means that condos, stratas and associations should be able to, if they choose, continue to hold their AGM’s and other meetings during the pandemic period without meeting in person and potentially endangering the health and safety of owners, staff and residents.

Since this is the first time virtual meetings have been permitted in Canada, it will be important for boards to ensure they adopt a system that complies with the new legislation and allows them to conduct their virtual meetings in a fair and appropriate manner.

CondoVoter has been a leading provider and advocate of electronic voting services for condos since November 2017, when Ontario was the first jurisdiction in Canada to amend its Condominium Act to permit this form of voting.  Since then, we have successfully conducted electronic voting for many condominium corporations, saving them considerable time, effort and expense.  Going forward, we will be continuing to provide this important service but now will be offering it in conjunction with our new virtual meeting platform.  The new combined platform will provide condos, stratas and associations with a one-stop, turn key solution to all of their electronic voting and virtual meeting needs.

We are excited to introduce you to CondoVoter’s new voting platform. Contact us for more information.

Contact Us

NO PROXIES,
NO PROBLEMS

48

Participation Rate
“Wow! What success!  300 units in this downtown Toronto condo achieved a 48 percent participation rate prior to the meeting. Easily exceeding the 25 percent quorum requirement. No proxies (electronic or paper) were sent or received.”

“Why electronic voting is clicking with condo owners”

Thinking Proxies?

Think of York Regional Condominium Corporation No. 818 v. Przysuski.  Not a good idea!

Proxy “voting” is the equivalent of the smoking section in a restaurant of the election world: non-smokers don’t want to have anything to do with it and smokers reluctantly resign themselves to their fate.

EXPERIENCE VOTER TURNOUTS LIKE NEVER BEFORE

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FORWARD THINKERS OF THE MONTH:

“City Sites Property Management Inc. recently had one of our new corporations undertake to utilize CondoVoter for their Turnover meeting. I must say that I was thoroughly impressed with the overall process from the regular updates to the presentation of the final tallies on the night of the meeting. The program was extremely user friendly and well received evidenced by the close to 90% participation exhibited by the owners. Well done!”

Harold CipinPresident and COO, City Sites Property Management

“I was chair at a turnover meeting that recently used electronic voting. I am not sure why anyone would oppose it’s use. It just makes eminent sense to me. When we did the vote I was handed a sheet of paper, it had all the electronic votes on it so that when I called for the scrutineers, their task of adding up and counting the votes was minimal. It took approximately 10 minutes. It was just absolutely great!”

Richard HoffmanCondominium Lawyer, DelZotto, Zorzi LLP

COUNTING VOTES SO VOTING COUNTS

The platform is easy for owners to use; CondoVoter provides effective and painless step by step and support for admin/manager; quorum is met in no time – previously we would have to chase owners for proxies to get the required meeting quorum (and on a number of occasions, meeting start time had to be delayed to allow us to contact owners directly in order to reach the quorum) – achieving a quorum is not a problem anymore with CondoVoter.

Valerie SmithCondominium Manager, Del Property Management

The passage of the Electronic Voting By-Law was instrumental in allowing us to use CondoVoter to pass three subsequent By-Laws which easily attained quorum and equally resounding approval. For our recent AGM, we actually had the highest number of votes recorded for the election of Directors in the 20 year history of our extremely engaged Condominium. In addition, many of those who voted on-line also came to the Annual General Meeting itself so we have not lost the sense of community that many predicted.

Diana Belshaw, President, Board of DirectorsParliament Square MTCC 1299

Our experience was positive. Yes, we made quorum, and online voting was very helpful for us. Saved us so much time and energy for getting quorum. The fact that 93 owners used it shows that they found it easy to use. In the past AGMs we had around 52-55 owners present or by proxy.

Ben Nati, Condominium ManagerTSCC2220

Quorum was easily made as we had 216 votes (41.14%) via electronic voting and we only need 25%.

88 Scott – TSCC 2665

This is awesome! 52.5% of the units voted electronically prior to the meeting!

The Icon2 – TSCC 1549

We used CondoVoter for an amendment to declaration which is a consent process and not technically a vote. This means that no bylaw is needed to do amendments to declarations. It was a wonderful test to see how it all works. We are definitely proceeding with an electronic voting bylaw at our next meeting so that we can use this process for all our owners meetings.

Aura – TSCC 2329

Our Corporation used CondoVoter for the Turnover Meeting. The experience we went thorough was great. Quorum was easily made as we had 288 votes out of 388 total of Units. The staff is very knowledgeable and helpful. It saved us a lot of time and energy for the registration and for getting the quorum.

Catalina P.TSCC 2678

CondoVoter has been well received in our building. Owners could cast their vote even if they were out of town. We made quorum easily and with time to spare, and we expect it to be even easier in future as the initial effort of collecting emails and consents has been done. All updates were promptly acknowledged and implemented, and results were carefully monitored by CondoVoter staff. As our AGM's are typically held during the heavy shopping season before Christmas, it has always been challenging to collect proxies; the process can be tedious, intrusive and subject to manipulation and abuse. We intend to continue with CondoVoter, and strongly endorse its use.

Zahir AntiaSecretary MTCC 971